Oct 03 2025
Off

As a company with a remote office team, our main collaborative space is online – and it’s a little less intuitive to clean regularly when you don’t visually see the clutter. This is the monthly list we go through when digitally decluttering, which may be useful for similar organisations.  

Email

    1. Clear out junk, deleted, and archive folders 

Deleted folders can be set to empty automatically, but others will need to be manually done.  

 

    1. Remove yourself from unnecessary mailing lists and newsletters 

This encompasses both external and internal mailing lists – maybe you switched roles within the company but are still on a list for a certain team? Maybe a partner company you no longer work with still sends you updates? Figuring out which to unsubscribe from is often easier by going through your deleted folder. 

Tidy-as-you-go

    1. Keep tabs low 

Having too many tabs open at a time will increase power usage of your device, so it’s good to only keep the ones open that you need. Utilising the bookmark bar effectively means that you’re still only a click away from re-opening a tab, if you usually keep it open in the background because of frequent use.  

 

    1. Tidy desktop (bonus, tidy your desk too!) 

Much like keeping tabs down, keeping a tidy computer and workspace saves on small time losses, which add up over the course of a year! 

Storage

    1. Optimise cloud storage 

Both within your own folders, shared storage like one drive, and within collaborative platforms like Salesforce. 

 

    1. Delete duplicate/unneeded documents 

Whilst it’s a legal requirement to keep copies of certain documents, any duplicates, old versions, and simply unneeded ones can be deleted! If you’re not sure whether you may need them still, maybe create an archive folder which you empty each year.  

 

    1. Uninstall unused apps 

You can always reinstall them if needed. 

 

    1. Back-up important documents 

This may appear counter-intuitive, but making sure documents aren’t lost, and any physical records are stored digitally, means there’s less of a chance of having to re-do them later!  

Habits

    1. Take digital breaks  

Turn off your devices when not using them! This is also generally good practice for your device’s health, as it allows updates to install.  

 

    1. Remind your colleagues! 

Set an appointed person, or do it yourself!  

We hope this list helps keep your digital space tidy, emissions down, and mind clear! 

Author:
Jamie